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Office Manager

The Office Manager position is currently available in the following offices: Washington, D.C.

Position Responsibilities

  • Oversee and direct APT's team of Administrative employees (including but not limited to Operations Administrator, Receptionist, and Executive Assistants).
  • Provide all oversight and strategy for APT as it relates to office administration and the Administration team.
  • Supervise the maintenance and alteration of conference rooms, office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
  • Manage all vendor relationships (including office supplies, furniture, equipment, and temporary staffing agency) for all staff in accordance with company purchasing policies and budgetary restrictions.
  • Supervise the maintenance of food supplies and office supplies by delegating to ensure these are kept up-to-date.
  • Use data to prepare operational reports and schedules to suggest any necessary changes or improvement to APT leadership.
  • Establish successful relationships with APT employees, encouraging recommendations and feedback and taking those recommendations into consideration for the office.
  • Act as a lead for monthly "pulse checks" to ensure Administration team feedback is being responded to and employees are getting the appropriate development.
  • Provide oversight to all staff office events.
  • Strategize and participate in special department projects and events.
  • Partner with APT to facilitate the headquarters move in 2017. 
  • Liaise with agencies for temporary staffing needs to include monitoring any outsourced contractor performance.
  • Coordinate staff seating and office moves.
  • Conduct regular review of office processes & policies and implement improvement plans.
  • Implement initiatives to ensure that best practices are achieved in every aspect of service delivery with particular focus on cost, quality, and employee satisfaction.
  • Review, monitor, and control overall expenditure and performance of operating budget/accounts.

Ideal Candidate Qualifications

  • Bachelor's degree required
  • 5-7 years of office management experience
  • Previous experience managing a team of administrative staff
  • Strong customer service skills
  • Proficiency in Microsoft Office Suite
  • Strong critical thinking and collaborative skills
  • Must be an excellent communicator, business partner, and able to build credible relationships
  • Ability to thrive in a fast-paced and team-oriented environment
  • Positive and energetic interpersonal skills, excellent listening skills, and strong writing skills
  • A can-do "make it happen" attitude!

To apply:

  • Apply online using the APT Application to be considered for the position.
  • Provide your resume and cover letter in a PDF form
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